15 Things To Include In Every Job Offer

Congratulations! You’ve found the perfect candidate. This is the person that you want to hire. After all the job applications, resume reading, interviewing, and other fun tasks, you’ve finally made the right hiring decision. Now, it’s time to write the perfect job offer, but what do you need to include in every job offer?

Typically, the best practice is to make a verbal offer during the job interview process, in person, or on the phone. This gets the wheels turning so that the job candidate knows to expect a more formal, written job offer that will cover all the pertinent details of employment.

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A job offer is an official letter that offers employment to a job candidate. Send it by email or in writing. Through careful wording, the job offer will clearly detail everything that a job candidate needs to know about the terms of employment.

Below are the essential elements to include in every job offer:

1. Job Title – This is the name of the position that the person will hold.
2. Employment Classification – Identify how the job is classified (full-time, part-time, seasonal, contract based, etc).
3. Job Description & Responsibilities – Reiterate the bullet points from the job descriptions.
4. Salary – Detail the amount, the pay structure, and other pertinent info.
5. Pay Frequency – Explain how often an employee will collect a paycheck.
6. Perks & Benefits – Describe any perks and benefits that are included with the position (health insurance, child care, free food, etc.)
7. Work Schedule – List the times the person is expected to be at work.
8. Work Location – Tell the candidate where they will be working.
9. Management Structure – Explain who the candidate will report to.
10. Starting Date/Ending Date – This is the date the job will start. Also list the date the job ends if it is a temporary job.
11. Hiring Conditions – Identify any hiring conditions that must be met before employment begins (drug tests, background checks, etc.)
12. Employment Agreements – Identify any special agreements that pertain to the job.
13. Contact Details – List the contact details of a specific person that the job candidate can contact with any additional questions.
14. Relevant Documents – Identify other relevant documents if necessary.
15. Directions On How To Respond – Give clear directions on how the candidate should respond to the job offer. Also identify a date that the job offer expires.

Always send the job offer in a timely manner. If the job candidate wants to negotiate the terms of employment, the job offer will serve as a point of reference that all parties can turn to for more information.

Consult with your company’s legal team to ensure that your job offer follows all relevant state and federal employment laws. Once you have an approved job offer template in place, you can then speed up the process the next time you send out a job offer.

Are you ready to send the best job candidate an irresistible job offer?